Description of Duties

The President shall (If the President is unable to attend a meeting, the Vice President or the Secretary or Treasurer shall preside):

·    Call and preside at all meetings.

·    Act as spokesperson for the Club.

·    Have the authority to inquire into any matter pertaining to the affairs of the Club and ask any representative to attend a meeting.

·    Be an ex-officio member of any committee authorized by the Club.

·    Delegate tasks.

·    Provide an Agenda for all Executive meetings.

·    Submit any budget proposals to the Treasurer by December 1st.

·    Second signatory on cheques

The Vice President shall:

·    Carry out the duties of the President in his/her absence.

·    Perform other duties delegated by the President.

·    Be the liaison with the Convenors and the Executive.

·    Establish a liaison with the organizers in other towns playing House League.

·    Submit budget proposals to the Treasurer by December 1st.

The Secretary shall:

·   Record the minutes of all meetings and forward a copy to the Executive no more than 10 days after the meeting.

·   Receive and file all correspondence.

·   Circulate information deemed necessary to the Executive.

The Treasurer shall:

·   Collect and receipt all monies due and maintain proper accounts and records.

·   Submit all accounts payable to the Executive for approval.

·   Sign, issue and record all cheques

·   Present a financial report at each Executive and General Meeting.

·   Prepare a draft budget for the January meeting from Executive member input.

The Registrar shall:

·   Organize registration dates.

·   Set up online registration.

·   Deal with registration issues.

·   Receive and fill all player registrations.

·   Collect names for late registration and then reopen registration where there is still room.

·   Deliver the appropriate player registrations to the convenor (houseleague or travel) involved as soon as possible after registration is closed.

·   Work with treasurer to collect late registration fees.

The Equipment Manager shall:

·   With Executive approval, order the necessary equipment and uniforms for the season.

·   Ensure that equipment is stored properly.

·   Sign out equipment to the coaches and receive all equipment back from coaches at the end of the season.

·   At the end of the season take a complete and itemized inventory of all equipment and uniforms.

·   Submit budget proposals to the Treasurer by December 1st.

The Referee Co-ordinator shall:

·   Schedule referees for all games as required.

·   Schedule linesmen for games as per league requirement.

·   Dispense payments monthly to all referees and linesmen, and keep records thereof.

·   Submit financial statement of wages to the board at year end.

·   Arrange recruitment and training of referees to required standard.

·   Coach, mentor and provide feedback to referees.

·   Submit budget proposals to the Treasurer by December 1st.

The Publicity Manager shall:

·   Promote Minor Soccer and advise media etc. of upcoming events, news items.

·   Monitor media to ensure write ups are maintained to the proper standard and include sponsors.

·   Manage social media pages.

·   Submit proposals to the Treasurer by December 1st.

The Coach Coordinator shall:

·   Recruit and register coaches and assistant coaches for each team.

·   Arrange for training of coaches.

·   Obtain police check of all coaches and assistant coaches.

·   Provide coaching material/books etc.

·   Assist with balancing teams to coaches

·   Submit budget proposals to the Treasurer by December 1st.

The Field Maintenance Manager shall:

·   Make sure all lines are drawn in time for games.

·   Check on conditions of fields.

·   Maintain good nets.

·   Maintain lining machine and keep sufficient paint on hand. (GDCI)

·   Liaise with town parks supervisor as required.

·   Submit budget proposals to the Treasurer by December 1st.

The Out-of-Town Convenor shall:

·   Attend all league meetings for Out-of-Town leagues (EMDSL and EMSA).

·   Liaison between League, Coaches and Executive.

·   Assist in balancing teams.

·   Work with Coach Coordinator to find coaches for each team.

·   Compile a list of people responsible for each team in their division and give a copy to the Executive.

·   Communicate information on District Cup tournament.

·   Prepare and distribute/collect end-of-season Feedback Survey.

·   Submit budget proposals to the Treasurer by December 1st.

The House League Convenor shall:

·   Appoint sub-convenors for each division as necessary.

·   Provide schedules for the Division House League.

·   Assist in balancing teams.

·   Monitor leagues through the season.

·   Liaison between coaches and the executive.

·   Compile a list of people responsible for each team.

·   Submit budget proposals to the Treasurer by December 1st.

Sponsorship Director

·   Recruit and liaise with sponsors for the sponsorship of:

·    teams

·    tournaments

·    other activities or projects as decided by the executive

·   Develop and monitor a sponsor program.

Discipline Chair

Technical Director/Webmaster

·   Create new website through sportsengine

·   Create goderichminorsoccer email accounts for all executive members

·   Run website 

·   Reset emails when executive members change